Church Council Meeting Minutes

Church Council Meeting Minutes

Faith Lutheran Church
St Charles, MN
Church Council Meeting of February 15, 2017

Council Members Present:  Bev Apse, Angie Baer, Connie Boice, Kelly Boice, Amy Dessner, Emily Funke, Carole Jacobson, Terri Heim, Pastor Steve McGinley, Wayne Myhre, Lyle Peterson and Tom Stowell

Absent:  Kim Mollert

President Lyle Peterson called the meeting to order at 7:40 pm.
Opening Prayer:  Pastor Steve

Approval of Minutes:  no minutes available for the December 2016 meeting

Pastor’s/Staff  Report:  looking at worship options for non communion Sundays, looking into the signal problem with the message sign

Christian Education:  children have been ushering and singing in church

Evangelism:  looking to do a church directory this year and reconvene a bible study

Stewardship:  goal to increase Simply Giving

WELCA:  goal to increase participation in WELCA events, Supper and Rummage Sale coming up in March

Worship and Music:  great having the kids singing in church, Pastor also working on new ideas, and adding variety to services

Property and Management: will be looking into the roof options and costs, reviving the landscaping, Wayne will be putting a plan together and is open to suggestions

Youth:  two mission trips coming up this summer, and will be working more closely with Christine

Treasurer/Finance:   looking to add a couple more counters, donation from Annual Meeting brunch was $98, have received donations to buy an additional 28 chairs

Old Business:

Roof – getting suggestions and cost amounts, maybe look at a feasibility study on a church renovation

Clean up – back room and room behind the altar, St Pauls Lutheran is looking at the old stage

Fire proof safe – still looking to hold baptismal record book, or look into digitizing it

New Business:

Goals – increase church attendance and activity, fix roof leak, look into contempory music

Next Council Meeting – March 15 at 7:30 p m.

Coffee Fellowship –     March – Stewardship

April – Rachel Circle

May – Music and Worship

Adjourn – Motion was made to adjourn the meeting at 8:10 pm (MSP)

Pastor closed with Lord’s Prayer

Respectfully Submitted,
Kelly Boice
Council Secretary

Faith Lutheran Church
St Charles, MN
Church Council Meeting of April 19, 2017

Council Members Present:   Connie Boice, Kelly Boice, Amy Dessner, Terri Heim, Pastor Steve McGinley, Wayne Myhre, Lyle Peterson and Tom Stowell

Absent:  Bev Apse, Angie Baer, Emily Funke, Carole Jacobson and Kim Mollert

President Lyle Peterson called the meeting to order at 7:30 pm.

Opening Prayer:  Pastor Steve

Approval of Minutes:  The March 15, 2017 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  15 visits/appointments since last council meeting, four households will be joining soon,  the signal problem with the message sign has been resolved, eight student will be confirmed April 30,

Christian Education:  Vacation Bible school is in June, Scott Oberg recommended painting the Sunday School hallway, approximate cost of $2000 (tabled until other capital expenses addressed)

Evangelism:  Bible study has started

Stewardship:  no report

WELCA:  no report

Worship and Music:  no report

Property and Management:  purchased used tv for fellowship hall, cleaned gutters, have obtained estimates to reseal the parking lot ($10,000), looking for people to help with church clean up day, the goal for clean up day is the landscaping, have obtained roofing estimates and will present to the church body at a special meeting, Connie will look into financing options before the special meeting

Youth:   confirmation is wrapping up, fundraising for senior high mission trip is going well, junior high mission trip has low sign up so far, we will be taking down the aluminum can collection

Treasurer/Finance:  still looking to add a couple more counters, raffle tickets have been printed and drawing will be June 11

Old Business:

None

New Business:

None

Next Council Meeting – May 17 at 7:30 p m.

Coffee Fellowship –     April – Rachel Circle

May – Music and Worship

Adjourn – Motion was made to adjourn the meeting at 9:10 pm (MSP)

Pastor closed with Lord’s Prayer

Respectfully Submitted,
Kelly Boice
Council Secretary

Faith Lutheran Church
St Charles, MN
Church Council Meeting of May 17, 2017

Council Members Present:  Connie Boice, Pastor Steve McGinley, Kim Mollert, Wayne Myhre, and Tom Stowell.

Guest:  Christine Peterson

Absent:  Bev Aspe, Angie Baer, Kelly Boice, Amy Dessner, Emily Funke, Carole Jacobson, Lyle Peterson & Terri Heim.

Vice President Kim Mollert called the meeting to order at 7:35 pm

Opening Prayer:  Pastor Steve

Approval of Minutes:  The April, 19th, 2017 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  Four households joining our church in the weeks to come.  Two households will join on May 7, another gentleman will join in absentia (he’s homebound in Assisted Living and I will bring him communion) and the fourth household will probably join in June.  We will not have a new member brunch May 7, because one household joining is also having a baptism that morning and will want to have their own party with family at home.  The other household is fine with not having a reception (in fact, they’d prefer not to.)

The highway sign mystery was an easy fix, with the right person, who is Dan Hursh.  He discovered a router was switching computer addresses on its own, or something like that.  The bottom line is the computer and the sign could not recognize each other.  Anyway, it is fixed.

Eight young people will be confirmed at 10:30 a.m. Sunday, April 30th:  Emily Hursh, Abby McCready, Gabby Stowell, Madeline Baer, Connor Simon, Drew Maloney, Carter Nelson and Sam Norenberg.

Pastor Steve has ordered several copies of both the pianist and congregation editions of a contemporary morning prayer service by Marty Haugen, and Music and Worship Committee is playing it, giving it a listen, since early last week.  It is lots of singing, catchy, beautiful, etc.  We hope to get it up and running soon if Music and Worship recommends it.

Youth & Faith Formation Report:  The 2017 Mission Trip will be to Minneapolis, MN. With only five student spots and 1 adult spot left.  Christine noted that there had been discussion that next year’s mission trip may be replaced by a retreat.

The 2017 Senior High School trip will be to Thomasville, North Carolina July 30th – August 5th.

Christine reported that she and Pastor have been discussing a new confirmation curriculum and enhancements for next year 2018.

Christian Education:  Ready for Vacation Bible School.  Sunday School going well.

Evangelism:  no report

Stewardship:  no report

WELCA:  Mother’s Day gathering a success. Everyone enjoyed the event – especially the discussion by Amy Dessner.

The next event will be the Ice Cream Social this summer.

Angie is gathering information about the SE MN Synodical Women’s Convention to be held September 16th.  Information will be shared with the congregation as it becomes available.

Worship and Music:  no report

Property and Management: Church Clean Up day was a success.  Hedges, rock, edging around the entire building taken care of.  Gutter repairs and reconnections made.  Plantings scheduled for a later date.

Suggestion heard to redo front entry sidewalks on both sides of main entrance and introduce decorative block and mulch with estimated cost of $1,500.00 using some member volunteer labor.  Tabled for a later group quorum. The Cottonwood trees will be removed from the Church property with an estimated cost of $1,000.00

Formal bids have been received for the roof and maintenance project from Merit Building Enclosure Systems, Affordable Tuckpointing, Jeff Brinkman Painting and M & M Construction (parking lot).  We have two pending estimates from Kevin Decker and Engineering certification.

Treasurer/Finance:  Pending the Congregation Meeting on June 11th, and in anticipation of needed Church funds for the roof and maintenance project, four lenders were contacted, three very interested – two local banks and also Thrivent, a past lender for Faith Church.  It appears our initial requested amount of $160,000.00 would fall into range a 10-15 years with a 5 year fixed rate of estimated 4 to 4 ¾% and an estimated 1% refinance fee.  Lenders will now be contacted for formal financing options and follow up with further documentation needed.

Old Business:  Discussed during the Property and Management report.

New Business:  Kim noted a thank you received from Good Earth Village for our gift of $237.50.

Next Council Meeting – Wednesday, June 14th at 7:30 p m.

Adjourn – Motion was made to adjourn the meeting at 8:37pm (MSP)

Pastor closed with Prayer

Respectfully Submitted,
Connie Boice
Acting Council Secretary

Faith Lutheran Church
St Charles, MN
Church Council Meeting of June 14, 2017

Council Members Present:  Connie Boice, Kelly Boice, Amy Dessner, Emily Funke, Terri Heim, Pastor Steve McGinley, Kim Mollert, Wayne Myhre, Lyle Peterson and Tom Stowell

Absent: Angie Baer and Carole Jacobson

President Lyle Peterson called the meeting to order at 7:30 pm.

Opening Prayer:  Pastor Steve

Approval of Minutes:  The May 17, 2017 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  no report

Christian Education: Bev Apse resigned due to other priorities, Vacation Bible School was very successful

Evangelism:  will be moving forward on an updated directory, both digital and hard copy

Stewardship:  no report

WELCA:  no report

Worship and Music:  no report

Property and Management: the special meeting of the congregation approved a $160,000 budget and debt to retrofit a new roof, the material will be PVC, grey in color and contract will be offered to Merit Roofing from Rochester, Merit will be able to complete the roof this fall, the loan will be pursued with Bremer Bank (MSP)

Youth:  focusing on confirmation planning, there is a large class coming in

Treasurer/Finance:  no report

Old Business:

Scholarship Raffle – profited $1360

New Business:

There will be no council meeting in July

Website designer – Pastor is looking into a new website designer that is more serviceable by church staff, this will be tabled until the August meeting

Next Council Meeting – August 16 at 7:30 p m.

Coffee Fellowship –     September – Youth

October –  Executive Board

November – Ruth Circle

Adjourn – Motion was made to adjourn the meeting at 8:20 pm (MSP)

Pastor closed with Prayer

Respectfully Submitted,
Kelly Boice
Council Secretary

Faith Lutheran Church

St. Charles, MN

Council Minutes for October 25, 2017

Council Members Present: Connie Boice, Kelly Boice, Amy Dessner, Emily Funke, Carole Jacobson, Pastor Steve McGinley, Kim Mollert, Wayne Myhre, Tom Stowell and Cindy Thorland

Absent: Angie Baer, Terri Heim and Lyle Peterson

Guest: Christine

Vice President Kim Mollert called the meeting to order at 7:40 pm.

Opening Prayer: Pastor Steve

Approval of Minutes: The September 19, 2017 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff Report: 20 visits since last council meeting, 2 baptisms and received 2 new members, planning a hands on service for Reformation Sunday, First Communion for 5th graders will be November 12, Scott Oberg will preach Thanksgiving Eve and November 26, December 17 we will have Martin and Katie Luther actors here

Christian Education: the hallway painting project has been tabled until the roof project contingencies have been identified, they will be bringing a list of ideas next month

Evangelism: one more Sunday of bible study, will start new one after January

Stewardship: will be sending out letters similar to prior years

WELCA: no report

Worship and Music: focusing on Reformation Sunday, using new service material

Property and Management: the projects are moving along as scheduled, the old sidewalks have been removed, the retaining wall complete, the new sidewalk on the south side, including a concrete pad for the trash, we will be replacing the blacktop in the handicap area, the tuck pointing is complete, the roof is underway and we anticipate 2-3 weeks, weather permitting, sealing of the parking lot will happen in the spring, and hopefully the interior of the fellowship hall will happen this year yet

Youth: mini workcamp was here on October 14 with approximately 60 youth from throughout the area participating, scheduling ditch clean up for November 4, starting the shoebox collection and organizing a trip to the Shoebox center in Minneapolis, also looking into hosting a community Christmas program here again, planning a winter summit at the Ironwoods Christian Ranch, the High School mission trip is scheduled for July 21-29, 2018 to Busby, Montana, and looking to replace the junior high mission trip with a retreat for 5th and 6th graders

Treasurer/Finance: the new website is in place and we have been billed for half as of now, we have paid for some tree work out of the capital reserve fund, budgets are coming up in November, Pastor will bring opt out options to the November meeting

Old Business:

none

New Business:

Carpet cleaning – custodian looking into replacement parts for the carpet scrubber vs hiring the scrubbing done

Chairs in the hallway need moving – Scott Oberg will move into fellowship hall until a final plan is determined

Next Council Meeting – November 15 at 7:30 p m.

Coffee Fellowship – November – Ruth Circle

December –

January –

Adjourn – Motion was made to adjourn the meeting at 8:10 pm (MSP)