Minutes are listed with most current minutes on top.

Faith Lutheran Church

St Charles, MN

Annual Congregational Meeting of Faith Lutheran Church

January 26, 2020

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Nathan Lien, Wayne Ode, Sherril Pierce, Tom Stowell, Cindy Thorland and Pastor Cheryl

Not Present: Wayne Myhre and Christine Peterson

  1. Call to order – Meeting was called to order by President, Cindy Thorland, at 10:30am.
  2. Opening Prayer led by Pastor Cheryl
  3. Announcements
  1. Declare a Quorum, declared by Cindy Thorland
  2. Appoint Tellers – Tom Stowell and Brian Bloom
  3. Appoint Parliamentarian – Bob Anderson appointed.
  1. Approval of Agenda – Motion made, seconded, and passed (MSP).
  2. Approval of Minutes from January 13, 2019 Annual Meeting – MSP.
  3. Nominations/Elections.  Cindy reviewed the proposed nominations for 2020 committee chairs and members as listed in the annual report.  Louise Kjosa withdrew her name as Worship & Music chair.  Additional nominations were requested and none offered.  Ballot as follows: Treasurer: David Baer; Christian Education, Cathleen Dandrea; Evangelism, Fred Troendle; Music & Worship, Nathan Lien. Existing nominations were approved with a unanimous ballot. (MSP)
  4. Reports
    1. Pastors Report
    2. Treasurers Report – Budget includes a no pay increase, opt out funds of $4074 to be designated at the February council meeting, $936 will go to the ELCA
    3. Christian Education – new to committee chair and has goals for 2020 including adult bible study and vacation bible school
    4. Additional Committee Reports found in the Annual Report.
    5. Motion to approve all Committee, Treasurer and Financial Reports (MSP).
  5. Approval of 2020 Congregational Budget – MSP to accept the Budget
  6. Old Business
    1. ELCA Process – the next vote will be February 16, 2020, this vote requires a 2/3 vote, if fails, matter will be closed, if passes, next vote will be May 17, 2020 that will also require a 2/3 vote to pass.  A letter will be mailed to inform members.
  7. New Business
    1. Yellow pew cards – reminder to fill out when communing
    2. Asked for any new business, none noted.
  8. Pastor’s Closing Remarks and Prayer –  Pastor Cheryl
  9. Adjournment – MSP to adjourn the meeting at 11:00 am.

Respectfully Submitted,

Kelly Boice, Council Secretary

Church Council Meeting of January 15, 2020

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Pastor Cheryl Indehar, Nathan Lien, Wayne Ode, Sherril Pierce, Tom Stowell and Cindy Thorland

Absent: Wayne Myhre, Christine Peterson

Guest:  Bishop Regina Hassanally

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Prayer:  Pastor Cheryl and Bishop Hassanally

Approval of Minutes:  The December 18, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Introductions

Discuss Process of Disaffiliation with ELCA:  As a result of the vote on January 5, we need to schedule a consultation and then first vote of disaffiliation.  Bishop Hassanally will be at Faith Lutheran to speak to and answer questions on February 2, 2020 at 10am and February 12, 2020 at 7:30.  The first vote will take place February 16, 2020 at 10:15am.  (MSP)  If 2/3 want to disaffiliate, there will be a second vote at least 90 days later.  If not, there will not be a second vote.  Within 10 days of second vote, notice must be sent to the Bishop with the results of the vote.  There will be an outside parliamentarian at the vote.

Pastor’s/Staff  Report: Confirmation will be May 3, February 9 is the conference assemble at 2pm in Chatfield, Pastor Cheryl will attend, let Pastor Cheryl know if you are interested in joining her, Pastor will be scheduling multiple opportunities for congregational discussion, to listen, care and support members, this will not be a pro/con ELCA discussion but an opportunity to build community,  The Synod Assembly will be May 15-16, Pastor will check how many can attend and offer it to council members before opening to the congregation

Christian Education: Pastor attended the committee meeting and discussed presenting Bibles to the third graders and First communion for the Fifth graders

Evangelism:  no report

Stewardship:  reviewed both constitutions and confirmed voters must be 1)confirmed 2) taken communion 3)made a contribution of record (monetary or through acts)

Women of Faith:  no report

Worship and Music:  no report

Property and Management:   no report

Youth:  no report

Treasurer/Finance:  an opt out recommendation was made for those funds to go to the Rushford Cord family, that will be decided at the February council meeting, Pastor Cheryl paid for her own hotel expenses and her office chair, we still have outstanding scholarships of $1500 to be paid and the budget for next year to be presented at the annual meeting will be $200,958

Old Business:

Annual meeting:  Brian & Tom will order and pickup the eggbake and Connie & Kelly will bring fruit and pastries

Open Positions:

Worship & Music Chair – Nathan Lien (MSP) and vote at annual meeting

Finance – vote at annual meeting

Evangelism – vote at annual meeting

Christian Education – vote at annual meeting

ELCA Study Task Force – no additional work at this time as we proceed with disaffiliation process

New Business:

Good Shepherd is asking for voting members at their annual meeting on March 23.  Pastor Cheryl will talk to Rita Baer, who is our Good Shepherd representative about attending.

Scouts – Cindy will talk to Wayne about providing a bulletin board for the Scouts accomplishments and recognition

Annual meeting is scheduled for January 26 at 10am (MSP)

Next Council Meeting – February 19 at 7:30 p m.

Coffee Fellowship –    January – Lydia Circle

February – Rebekah Circle

March – Stewardship

Adjourn – Motion was made to adjourn the meeting at 11:00 pm (MSP)

Closing Prayer by Pastor Cheryl

Respectfully Submitted,

Kelly Boice, Council Secretary

Special Church Council Meeting of January 5, 2020

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Pastor Indehar, Wayne Myhre, Wayne Ode, Sherril Pierce, Tom Stowell and Cindy Thorland

Ballots were distributed to each voting member by the member initialing next to their name.

President Cindy Thorland called the meeting to order at 10:20 pm.

Opening Prayer:  Pastor Idehar

Special meeting convened as a request from a petition.

A motion was made to schedule a second meeting on February 9, 2020 to start the process of disaffiliation with the ELCA.  This motion was seconded.

President Thorland advised that per the model constitution, the Bishop and the council will schedule that meeting.

An amendment was made to remove the specific date.  This motion was seconded.

An amendment was made to change the language from February 9, 2020 to no less than 30 days and no longer than 45 days.  This amendment was seconded.

The specific date amendment was rescinded.

The original motion was amended to replace February 9, 2020 to no less than 30 days and no longer than 45 days.  This amendment was seconded.

This motion was passed with a majority voice vote.

Voting began on the following ballot:

VOTING INSTRUCTIONS

Thank you for coming to this special congregational meeting.  Please read the instructions below before casting your vote.

A YES VOTE means that you want to call a meeting to vote on whether to start the process of ending our affiliation with the ELCA.  If the majority of church members vote this way, then our church will begin working with the Office of the Bishop of the ELCA on exploring leaving the ELCA.  First the Bishop will select a date with the Church Council at which to hold the first formal vote on whether to leave the ELCA.  If the results of that vote indicate members want to continue pursuing leaving the ELCA, then several months later a second and final vote will be held.

A NO VOTE means that you do NOT want to start the process of leaving the ELCA.  If the majority of church members vote this way, then Faith Lutheran will remain in the ELCA, no further voting will be required, and the matter will be closed.

After you have made your selection on this ballot, please place your ballot in the ballot box.

____________________________________________________________

QUESTION #1: 

DO YOU WANT TO CALL A MEETING TO VOTE ON WHETHER TO START THE PROCESS OF ENDING FAITH LUTHERAN CHURCH’S AFFILIATING WITH THE ELCA?

_____ YES

_____ NO

The voting closed at 11:20am.

Counters left the room to count the ballots.

Counters returned with the results:

Tom Stowell read results – 78 yes  60 no

President Thorland read results – 78 yes  60 no

A special meeting will be called no sooner than 30 days and no later than 45 days from the notice provided to the SE Minnesota Synod

Meeting adjourned at 12 noon. (MSP)

Closing Prayer by Pastor Indehar

Respectfully Submitted,

Kelly Boice

Council Secretary

Faith Lutheran Church

St Charles, MN  

Church Council Meeting of December 18, 2019

Council Members Present:

Connie Boice, Pastor Cheryl Indehar, Wayne Ode, Tom Stowell, Cindy Thorland, ,Sherril Pierce, and Wayne Myhre.

Absent:

Kelly Boice, Amy Dessner and Carole Jacobson

President, Cindy Thorland, called the meeting to order at 7:35 pm.

Guests:

David Baer, George Gilbert, and Christine Peterson

Opening Prayer:

Pastor Cheryl Indehar

Guests David Baer and George Gilbert submitted a written request of 10% of the voting member’s signatures for a Special Congregational vote to vote.  The meeting would be for the sole purpose to have an initial vote on whether this congregation wants to leave the ELCA.

Discussion followed and President Thorland reviewed the steps to petition the vote to vote.

Council agreed there will be a vote to vote on Sunday, January 5th.  A letter will be sent to members to encourage attendance.

President Thorland explained that the expected ELCA letter to congregation did not go out due to timing etc.  However, a letter will be going out to members combining the ELCA information and Pastor Cheryl Indehar’s Welcome setting a date of January 12, 2019.  MSP

Pastor’s Report:

­Pastor Cheryl met with all staff.  Organist/Piano selections are planned for the next three months.  Pastor welcomes music recommendations and requests.

There will be Christmas Eve Services at 4:30 and 6:30 and no Christmas Day Service.

Pastor appreciates the very warm welcome she has received.

Housing, compensation and budget have been reviewed and completed.

Approval of Minutes:

The November 20, 2019 Council Meeting Minutes were approved, Motion, Second and Passed (MSP)

Christian Education:

No report.
Evangelism: 

No report.

Stewardship:

No report.

WOF:

No report.

Worship and Music:

Cindy mentioned that Carole Jacobson had resigned from committee and this will create an open position.

Property & Management:

No report.

Youth

Mission fund raising going well.  Park and Pew Auction going well too.  Looking forward to having a Pancake  Breakfast – date to be determined.  Winter Summit and Babysitting being considered.

Treasurer/Finance:

Council members and Pastor Cheryl Indehar met to formulate a compensation package for Pastor Cheryl Indehar.  Qualifiers were:  Pastor Cheryl is self-employed, has 23 years in the ministry, has no need for health benefits due to a former employer.  The package to include minimum defined base and pension with housing rental and mileage added…. $74,760,00.  One week vacation every 10 weeks of full time.  Council gave preliminary approval to present to the annual meeting in proposed 2020 budget.  The 2020 proposed budget will include Pastor Indehar’s compensation package, but not include staff pay increases for 2020.

New Business:

President Thorland and Council members discussed the ANNUAL MEETING, set for January 26th.

Tellers/Counters will be Tom Stowell and Brian Bloom.

Parliamentarian will be Wayne Ode.

There will be a brunch served by Council members.

Duties were discussed and assigned.

Tom S., Brian B., Connie B. and Kelly B. will coordinate.

Old Business:

None

Next Council Meeting – January 15 at 7:30 p m. (tentative)

Adjourn – Motion was made to adjourn the meeting at 9:53 pm (MSP)

Pastor Cheryl Indehar closed with Prayer

Respectfully Submitted,

Connie Boice

Acting Council Secretary

Faith Lutheran Church

St Charles, MN

Church Council Meeting of November 20, 2019

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Amy Dessner, Pastor Gies, Carole Jacobson, Wayne Myhre, Wayne Ode, Tom Stowell and Cindy Thorland

Absent: Sherril Pierce and Carrie DeChamps

Guest:  Christine Peterson

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Prayer:  Pastor Gies

Approval of Minutes:  The October 9, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report: There will be no Christmas day service, Mel Jacobs preached “Food for the Poor” went long, Pastor has met with 3 committees so far, discussed leftover offering envelopes, decided that unclaimed envelopes as of December 31 each year be given to Christian Ed for their use, (MSP) furthermore, the council will discuss how to deliver unclaimed envelopes at the February council meeting

Christian Education: committee met to prepare for the Christmas program on December 15 at 2:30, there is no backup date scheduled,  discussed background checks with the committee and are looking into simplified training and checks, we do have windows in classroom doors and a person monitoring the hall

Evangelism:  Carrie DeChamps has resigned and Mike Ruhberg has also declined participation in that committee

Stewardship:  offering envelopes for 2020 have arrived and the committee is looking for 2 more people

Women of Faith:  Holiday Bazaar is November 23, 9-11:30, peeled and cooked 167 pounds of potatoes for lefse

Worship and Music:  using With One Voice on the 1st, 2nd and 4th Sundays, using the Feast of Life on the 3rd Sunday, the tree will be up by next Wednesday for the beginning of Advent, ordered candlelight liturgy insert for the 5 services

Property and Management:   the fall clean up was a smaller group due to the snow, but did get the bushes trimmed and hope to clean up some leaves around the drain before winter sets in

Youth:  it was decided we would do mission trips every other  year, however, there is 6 initially interested students who have chosen Jun 14- June 19, 2020 to go to Grand Rapids Michigan, they will start fundraising, Operation Christmas Child shoe boxes will be delivered November 24, planning a Family Advent Activity on December 8 to make crafts, will be sending home flyers with Sunday School students, working on planning sledding or skiing for this winter

Treasurer/Finance:  bills are current, will be bringing the new budget to the December meeting, please get budget changes to Connie, we have entered a 3 year contract with Bill’s Towing for mowing for a cost of $60 per time (MSP)

 Old Business:

Open Positions:  as of now we are looking for a Treasurer, Property & Management chair, Evangelism chair, Evangelism committee members, and Stewardship committee members.  Brian will get a membership list and open position list out to the council to review for people we recommend for the positions.

ELCA Study Task Force – the subcommittee has been reviewing data collected from members, researching Lutheran bodies that meet what some members are looking for and looking into what Lutheran bodies are relatively close to St Charles.  The subcommittee will continue to interview Lutheran bodies, update the grid that compares each and present findings at the Annual Meeting.

New Business:

Annual meeting is scheduled for January 26 at 10am (MSP)

Next Council Meeting – December 18 at 7:30 p m.

Coffee Fellowship –    November – Ruth Circle

December – Evangelism/Volunteers in place of no Evangelism                          committee

January – Lydia Circle

February – Rebekah Circle

Adjourn – Motion was made to adjourn the meeting at 10:30 pm (MSP)

Respectfully Submitted, Kelly Boice  Council Secretary

Special Church Council Meeting of October 16, 2019

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Pastor Gies, Wayne Myhre, Wayne Ode, Sherril Pierce, Tom Stowell and Cindy Thorland

Absent: Angie Baer, Carrie DeChamps, Amy Dessner and Carole Jacobson.  Guest:  Sandra Troendle and Dan Hursh

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Prayer:  Pastor Gies

Special meeting convened with President, Cindy Thorland.  President Thorland asked those in attendance to suspend the normal agenda and accept a proposed special agenda to review additional data from straw poll.

After further review of the straw poll data, and much discussion of what the results mean and where to go from here, it appears many members of the congregation are interested in more information.  A small group consisting of Cindy Thorland, Brian Bloom and Kelly Boice will meet to discuss next steps to bringing in more information for members.

Next Regular Council Meeting – November 20 at 7:30 p m.

Pastor Gies Closed with Prayer

Adjourn – Motion was made to adjourn the meeting at 9:45 pm (MSP)

Respectfully Submitted, Kelly Boice, Council Secretary

Faith Lutheran Church

St Charles, MN

Church Council Meeting of October 9, 2019

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Amy Dessner, Pastor Gies, Wayne Myhre, Wayne Ode, Sherril Pierce, Tom Stowell and Cindy Thorland

Absent: Angie Baer, Carrie Dechamps, and Carole Jacobson

Guest:  Christine Peterson, Gene Steward, Fred Troendle and Sandra Troendle

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Prayer:  Pastor Gies

Approval of Minutes:  The August 21, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Personnel Committee Report: presented by Gene Steward, input is very much appreciated and council will look into various requests from staff and volunteers

Pastor’s/Staff  Report: 2 baptisms this month, 2 weddings last month, need someone to take pictures of new members and baptism families (Evangelism will take this on)

Christian Education: Sunday School is going well, met two weeks into the school year, looked into curriculum as a whole focusing on consistency among the different age groups, will be meeting again with Pastor regarding the confirmation curriculum, discussed background checks for teachers and other volunteers, we will table that discussion as there may be other precautionary measures we can put in place

Evangelism:  no report

Stewardship:  will talk with Pastor regarding temple talks

Women of Faith:  working on the Bazaar scheduled for November 23, need helpers, to roll lefse, peel potatoes, will have sign-up sheets

Worship and Music:  learning the 5th setting in the blue hymnal (Pastor)

Property and Management:   monitored the latest heavy rain and the drain worked well, fall cleaning will be scheduled soon

Youth:  Rally Sunday cookout had 15 students in attendance, mission youth presented on their experience, no mini workcamp this year, Christine will collaborate with the Catholic Church Faith Formation person, it was decided we would do mission trips every other  year, however, there is interest again this year and may plan a trip this year also, looking for fall activities

Treasurer/Finance:  we have a generous donor covering the cost of the confirmation supplies, Youth account is still with Melanie, that account will be given to Connie

Old Business:

ELCA Study Task Force – 149 of 549 were returned, reviewed the results of the straw poll, asked for a deeper dive into the data available for the next meeting, discussed the meaning of results, topic was tabled until next week for further data analysis, discussing what the poll tells us

Motion to table to next week (MSP)
Motion to hold special meeting October 16 (MSP)

New Business:

None

Next Council Meeting – October 16 at 7:30 p m.

Coffee Fellowship –    October – Executive Board

November – Ruth Circle

December – Evangelism

Adjourn – Motion was made to adjourn the meeting at 10:10 pm (MSP)

Respectfully Submitted,

Kelly Boice

Council Secretary

Church Council Meeting of August 21, 2019

Council Members Present:  Angie Baer, Brian Bloom, Kelly Boice, Carrie DeChamps, Amy Dessner, Pastor Gies, Carole Jacobson, Wayne Myhre, Wayne Ode, Tom Stowell and Cindy Thorland

Absent: Connie Boice and Melanie Zickrick

Guest:  Christine Peterson

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Prayer:  Pastor Gies

Approval of Minutes:  The July 17, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  the office hours have been reduced for the summer only and will be full time again in September, Pastor distributed a summary of church attendance put together by the secretaries,

Church Attendance (Wednesday and Sunday)

2018                                               2019

January               685                                                661

February             736 (Ash Wednesday 2/14)          415(cancelled services due to weather)

March                 867 (Holy Week 3/25-3/30)         827 (Ash Wednesday 3/6)

April                   873 (Easter 4/1)                            975 (Holy Week 4/14-4/21)

May                    612                                                480

June                    411                                                541

July                     469                                                421

August 18th         226                                                259

Pastor has been working with Father Tim to bring back together the Christian Ministerium amongst churches in St Charles, the outdoor service went well, 8/25th we will welcome 3 adults into membership and baptize one baby, Pastor will offer an adult Bible study during the Sunday School hour, Confirmation has been discussed in length, Christine will be surveying confirmation families, new curriculum has been chosen and need to decide if the youth or church pays for the materials, or a combination of both, no decision was made at this council meeting, fundraising was proposed to fund these costs, to get Confirmation started, Pastor will order 25 workbooks

Christian Education: preparations are underway for Rally Sunday, set the calendar, have Deb Burlingame taking on the administrative role of superintendent, still need the Sunday present person, still need teachers

Evangelism:  looking for ways to get people into church, open to ideas, only 2 members on the committee, Pastor will join their next meeting

Stewardship:  the letter inviting not active members to participate generated 7 responses, 2 requested to be removed from our roster, 19 will go into inactive status, the circles and evangelism will be involved in the next step, Cindy would like the committee to get contact information and email for all members

Women of Faith:  no report

Worship and Music:  outdoor service went well, committee will meet 8/28

Property and Management:  the Sunday school rooms have been put back together from the flood and the stage is remaining, we still have a few fans and dehumidifers  left, those will be rolled out into the entry to return to owners, will be scheduling the Fall clean up

Youth:  working a lot on confirmation, will be moving supper and class to the fellowship hall, need to also move the mini fridge (MSP),  will also move the youth utensils to the kitchen, above the fridge by the stove and will label them, planning a high school cookout for Rally Sunday in the evening, there has been interest in lockins and plan to continue the Operation Shoebox

Treasurer/Finance:  with the seasonality of summer, giving is down

Old Business:

ELCA Study Task Force – the discussions grew in attendance, Cindy will send a letter to members summarizing what has been done to research ELCA, inviting them to one more discussion and emphasize that no decision has been made, following that discussion, the pulse of the congregation will be taken with a straw poll and decide our next step as a congregation, the next steps are as follows:

8/30/19  Cindy’s letter mailed to members (will be emailed to council prior to mailing)

9/22/19  Discussion group after church

9/23/19  Mail straw poll to members and will be due back by end of day 10/6/19

MSP

Results of straw poll will be discussed at the 10/9/19 meeting and next steps determined

Personnel Committee – will postpone discussion to October council meeting

New Business:

Boy Scouts – 9/8/19 scouts will be ushering, cubmaster will speak and scouts will serve fellowship, scouts will also have a breakfast camp style fundraiser at church on 9/15/19 outside

Upcoming Council Meetings – September Council meeting will be cancelled and October will be rescheduled to 10/9/19

Adopt a Highway – will continue

Council position updates – 3 positions are open, Youth immediately and Property and Management and Women of Faith as soon as a replacement can be found.  Brian will contact Kim Mollert for the terms of other council members.

Next Council Meeting – October 9 at 7:30 p m.

Coffee Fellowship –    September – Youth

October –  Executive Board

November – Ruth Circle

December – Evangelism

Adjourn – Motion was made to adjourn the meeting at 10:00 pm (MSP)

Respectfully Submitted,

Kelly Boice

Council Secretary

Faith Lutheran Church

St Charles, MN  

Church Council Meeting of July 17, 2019

Council Members Present:

Angie Baer, Carol Jacobson, Carrie Dechamps, Connie Boice, Pastor Waldemar Gies, Wayne Ode, Tom Stowell, Cindy Thorland, and Melanie Zickrick, and Wayne Myhre.

Absent:

Kelly Boice, Brian Bloom

President, Cindy Thorland, called the meeting to order at 7:37 p.m.

Visitors:

Don and Audrey Snyder and Fred Troendle 

Opening Prayer:

Pastor Waldemar Gies

Pastor’s Report:

Pastor commented on the summary he had done for the Task Force Sec 2 and sent out to council and distributed copies of e-mails involved and left the meeting for council to discuss.  President Cindy Thorland and Vice President Bloom were suggested to meet with those involved and also asked for an additional volunteer from Council to evaluate the issue and any future conversations.  Wayne Ode and Amy Dessner volunteered.

Approval of Minutes:

One correction noted of previous month’s minutes, Amy Dessner listed as absent and was present.

With this correction, the July 10th minutes were approved.

Christian Education:

Amy Dessner and Christine Peterson had discussed Sunday School Curriculum but due to committee member vacations, are trying to schedule a committee meeting for August 1st.  Rally Day is set for September 8th.

Evangelism: 

No report.

Stewardship:

Letter sent out to inactive members – some responses – after deadline, the project will be addressed.

WOF:

Ice Cream Social set for August 11th.

Worship and Music:

There will be an outdoor service on August 11th.

Property & Management:

Committee has been watching Sunday School rooms and the commercial dehumidifier is doing a good job.  Baseboards will be in place before Sunday School begins.

Youth

Youth are currently on Mission Trip and will return on Friday, July 20.  Group may plan a Rally Day event.

The Boy Scouts are interested in joining youth to partner or to help with Rally Day.  Scouts are also planning a breakfast Fundraiser Event but will be picking another date due to Rally Day.

Treasurer/Finance:

There is still a need for offering counters. It was also noted that all church bills were current.

New Business:

Faith Lutheran Church Personnel Committee confidential report was distributed to Council members.  This report gave a brief summary of the meetings the Personnel Committee has had with staff and volunteers.  The committee consist of 4 members, Karen Dunlay, Eric Dessner, Fred Troendle and Gene Steward (chair).  The committee interviewed 7 people from February 17 to May 8, 2019.

Note of thanks

A thank you was received from Ronald McDonald House for the $2,253.00 gift.  These funds were from the Opt Out collections.

Old Business:

Continued with project to finalize summary of Task Force Report to disseminate information to congregation.  The full report was compared for condensing and editing.

Sec. # 1 History – condensed and approved as presented MSP

Sec. # 2 Controversial Topics – reformatted but due to several edits needing “clarification” from Task Force, was not finalized as of this meeting.  Goal still is to send copy to Council and to Congregation promptly but may have to push back date a week.

Sec. # 3 ELCA Congregation Survey Summary presented as table showing percentiles.  Discussion to delete specific activity’s at end of Sec 3.  MSP

President Thorland explained an additional need to set dates for small group meetings or focus groups.  After discussion, dates were set for August 7 from 6:00 – 7:00, August 11 from 10:00 – 11:00, August 14 from 6:00 – 7:00 and August 18 from 10:00 – 11:00.    These small focus group meetings will address Benefits of ELCA and our Church Member Concerns.

Next Council Meeting – August 21 at 7:30 p m.

Adjourn – Motion was made to adjourn the meeting at 10:03 pm (MSP)

President Cindy Thorland closed with Prayer

Respectfully Submitted,

Connie Boice

Acting Council Secretary

Faith Lutheran Church

St Charles, MN

Church Council Meeting of June 19, 2019

Council Members Present:  Angie Baer, Kelly Boice, Amy Dessner, Pastor Gies, Carole Jacobson, Wayne Ode, Tom Stowell and Cindy Thorland

Absent:, Brian Bloom, Connie Boice, Carrie DeChamps, Wayne Myhre and Melanie Zickrick

Guests:  Cindy Barth, Janet Dailey, Lori Hilmer, Sharon Ihrke and Lyle Peterson

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Scripture and Prayer:  Pastor Gies

Approval of Minutes:  The May 15, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  no report

Christian Education: need to set up a curriculum meeting with Pastor

Evangelism:  no report

Stewardship:  Pastor checking to see if the letter was mailed to the 27 members who have not been active for 2 years, inviting them to participate, including an option to reach out to us via email and if there have been any replies

Women of Faith:  will be meeting July 3, preparing for the Ice Cream social on August 11

Worship and Music:  looking to plan an outdoor service this summer, July 7 will be using Setting 10 for the service

Property and Management:  no report

Youth:  there has been a change in the van reservation for the mission trip

Treasurer/Finance:  no report

Old Business:

ELCA Study Task Force – the task force presented their 24 page report to the council, they collected information from speakers, email, thought box, open for questions, they have invested many, many hours to identify the history of Faith, the beliefs of the ELCA and the beliefs of Faith, this committee was only charged at looking at the ELCA, if interested in looking at other Lutheran bodies, that would be a different task force.

The council will read and digest the report, take out interpretation and discuss at a council meeting July 3 at 7:30pm and if necessary, July 17 at 7:30.  The council will also set aside personal bias and make an educated decision on how to proceed.

The council will pare down the 24 pages into a concise report to be given to the congregation.

Pastor will set up viewing times to watch the recordings of both speakers.

New Business:

None

Next Council Meeting – July 3 at 7:30 p m.

Coffee Fellowship –    June – Anna Circle

July – Volunteers

August – Volunteers

Adjourn – Motion was made to adjourn the meeting at 9:35 pm (MSP)

Pastor closed with Prayer

Respectfully Submitted,

Kelly Boice

Council Secretary

Faith Lutheran Church

St Charles, MN

Church Council Meeting of April 17, 2019

Council Members Present:  Angie Baer, Connie Boice, Kelly Boice, Carrie DeChamps, Amy Dessner, Pastor Gies, Carole Jacobson, Wayne Myhre, Wayne Ode, Tom Stowell, Cindy Thorland and Melanie Zickrick

Absent: Brian Bloom

Guests:  Lyle Peterson

President Cindy Thorland called the meeting to order at 7:30 pm.

Opening Scripture and Prayer:  Pastor Gies

Approval of Minutes:  The March 20, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  Lisa Martinson memorial service, youth led service, bibles distributed to 3rd graders, weddings in May and September, confirmation May 5

Christian Education: there will be no vacation bible school this summer, next summer we will work with the Methodist church, the last day of Sunday school will be May 19

Evangelism:  a thank you was written for the people who helped with flooding and will be put in the bulletin and will be in the St Charles Press, including promoting the community of our church

Stewardship:  letter has been drafted to send to 27 members who have not been active for 2 years, tabled, Wayne will have secretaries edit and put on letterhead

Women of Faith:  donating $1000 towards the purchase of a dehumidifier for the church

Worship and Music:  reviewed Holy Week activities, Palm Sunday included processing from the fellowship hall into the church, also looking for a new head usher.

Property and Management:  tore open more baseboard, pulling out insulation to improve drying, the drywall was not wet, a new grate was created for the drain that was plugged, the new grate has larger holes to prevent future flooding, clean up day coming up on April 27 will focus on freshening the mulch and Sargents will replace plants that have not come back after winter, the stage has not yet been recarpeted

Youth:  Luther College students held a lockin in with a small group, including guitars, games and fun, committee will be meeting in May to determine the role of Christin and the committee, Work camp youth raised $600 from selling cinnamin rolls

Treasurer/Finance:  Pastor is paid up to date, we have changed insurance providers with increased coverage and reduced premium, the decision was explained to local insurance providers who put in bids, received some donations for flood costs but did not cover all expenses

Old Business:

ELCA Study Task Force – reviewed draft questionnaire, gave input on the lengthy document, Cindy and Pastor will take comments into consideration before publishing.

New Business:

Opt Out Funds – $4506 will be donated locally split between the Gift of Life Transplant House and the Ronald McDonald House (MSP)

Park and Rec Support – $100 to be donated to Park and Rec (MSP)

Synod Assembly – if interested, please contact Pastor

Next Council Meeting – April 17 at 7:30 p m.

Coffee Fellowship –    May – Music & Worship and Christian Education

June – Anna Circle

July – Volunteers

Adjourn – Motion was made to adjourn the meeting at 10:00 pm (MSP)

Pastor closed with Prayer

Respectfully Submitted,

Kelly Boice

Council Secretary

Faith Lutheran Church

St Charles, MN

Church Council Meeting of March 20, 2019

Council Members Present:  Brian Bloom, Angie Baer, Kelly Boice, Pastor Gies, Carole Jacobson, Wayne Myhre, Cindy Thorland and Melanie Zickrick

Absent: Connie Boice, Carrie DeChamps, Amy Dessner, Wayne Ode and Tom Stowell

Guests:  Christine Peterson, Lyle Peterson and Fred Troendle

President Cindy Thorland called the meeting to order at 7:45 pm.

Opening Scripture and Prayer:  Pastor Gies

Approval of Minutes:  The February 27, 2019 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  working with confirmands who have not met their commitments, 2 baptisms coming up, 2 weddings coming up, rescheduled the 3rd grade bible distribution

Christian Education: working on the position descriptions for the Sunday school superintendent position and plan to have the position(s) filled by the end of the school year for the Obergs to transition out, the VBS program with Berea and the Methodist church has ended, Berea will join with the Moravian church in Altura,  we our exploring other options for a summer bible program

Evangelism:  working on staffing the food distribution on April 11, looking for help from Melanie or Christine with the youth

Stewardship:  no report, Stewardship has coffee fellowship for the month of March, Angie will look for volunteers

Women of Faith:  rummage sale this weekend, Women of Faith have $1500 for church improvement to go towards flood costs

Worship and Music:  going to be meeting on Sunday to review responsibilities, usher group needs a schedule set up, there will be no service the Wednesday of Holy Week

Property and Management:  Even with watching the drain on the north side of the church, the rain and debris during the early morning hours, caused major flooding in the church, many many members stepped up to help with cleanup, followed by 57 fans and 19 dehumidifyers, we have opened up the baseboard on the north wall and will watch for further issues, the church does not have flood insurance, will need to run several dehumidifyers throughout the summer, the situation is contained but if further issues arise, we will look into contacting Service Master, this last happened in 2007, long term, we will look into options with that drain, spring cleanup day is coming up and we will freshen up the outside

Youth:  Supernight in Rochester was cancelled due to low interest, we had our own with gaming systems, hangout with snacks and pizza, had approximately 30 youth in attendance, the committee met, they will not be opening a savings for now, developing a form to request youth funds,  Christine mentioned there are 5 confirmation classes left, they are preparing for the youth led worship on March 31, ordering robes and preparing for the confirmation ceremony, mission trip meeting will be April 3, need 1 more chaperone, have 2, next fundraisers are cinnamin rolls on Palm Sunday, selling candles, selling “stock” to invest in youth, pancake breakfast planning, car wash, golf outing, babysitting, and planning a lock in with Luther College students April 5-6 for grades 2-5

Treasurer/Finance:  with low giving, Pastor is only paid through February 15, we hope to catch up soon

Old Business:

ELCA Study Task Force – Monthly Report – March 2019

  • Each of the three work groups; ELCA study, Faith Lutheran study and Faith Lutheran history continue to seek and gather information
  • A handout was given to the task force members listing 36 topics for discussion. It was initially produced to indicate where the ELCA stands on each topic.  The task force will identify 12-15 topics of the most importance and investigate further into these topics.  A good discussion was held between the task force members related to these topics.
  • All information gathered will be verified for accuracy to the best of our resources.
  • The task force will be meeting with members from the ELCA Synod. There may be a time assigned for the ELCA Synod staff to talk with the Council and the church members.  This would need the approval of the Council.
  • The task force is looking at possible surveying the congregation in an effort to gather information. This will only be done with the approval of the Council.
  • The task force continues to meet every two weeks. The next meeting is March 27 after church.
  • There have been no emails received in the task force mailbox. The address will be posted in the bulletin and on the video information before church services.

Respectfully Submitted,

Lyle Peterson, Chair

Council approved a survey of the congregation to be approved by Cindy and Pastor (MSP)

New Business:

Personnel Committee – Fred Troendle reported from the personnel committee (quarterly) the committee finished reviews tonight, having met with each employee annually, Gene Steward is the new chair

Internal Church Audit – Fred Troendle has looked into whether or not our insurance limits are appropriate.  The council appointed Connie Boice, Tom Stowell and Wayne Ode to meet with Fred and review our insurance limits and policies from 3 different agencies (MSP)

Next Council Meeting – April 17 at 7:30 p m.

Coffee Fellowship –    April – Rachel Circle

May – Music & Worship and Christian Education

June – Anna Circle

Adjourn – Motion was made to adjourn the meeting at 9:00 pm (MSP)

Pastor closed with Prayer

Respectfully Submitted,

Kelly Boice

Council Secretary

Church Council Meeting of February 27, 2019

Council Members Present:  Brian Bloom, Connie Boice, Kelly Boice, Carrie DeChamps, Amy Dessner, Pastor Gies, Carole Jacobson, Wayne Ode, Tom Stowell, Cindy Thorland and Melanie Zickrick

Absent: Angie Baer and Wayne Myhre

Guest:  Lyle Peterson

President Cindy Thorland called the meeting to order at 7:35 pm.

Opening Scripture and Prayer:  Pastor Gies

Approval of Minutes:  The December 12, 2018 Council Meeting Minutes were approved, Motion, seconded, and passed (MSP)

Pastor’s/Staff  Report:  due to the weather, we have had to cancel a few services, this negatively affects giving, Gerald Dailey funeral this week, 2 baptisms coming up and 2 people looking to join Faith Lutheran, Ash Wednesday is coming up, Lent services will be the same as we are used to

Christian Education: the all new committee met last month, Scott Oberg is the superintendent through the end of the school year, in replacing Scott, we are looking for 2 people, one as the “face” and one that is in the background taking care of the administrative duties, the committee is working on a job description, Sunday School is using the new offering envelopes

Evangelism:  working on revamping the yellow cards, other ideas mentioned were a pad at the end of the pew or iPad, could add short commitments, will continue new member photos, social with ice breakers, add bio in bulletin and look to adding shepherds for new members

Stewardship:  will be setting up a meeting with the committee to review the letter drafted to members who haven’t communed in 2 years, Pastor also has a sample letter to share

Women of Faith:  will be hosting the Lenten Soup Supper on March 6 starting at 5pm

Worship and Music:  no report

Property and Management:  Brian and Allan took care of the snow around the building

Youth:  Melanie has been added as a signer on the youth account at the bank and has a debit card for that account, the committee has discussed fundraising ideas, the mission trip meeting with parents is Wednesday, March 6, the Youth account will pay for youth activities and mission trip chaperones, committee would like approval to add a savings account for ease of reconciliation, (MSP), this account will need to maintain a minimum balance of $300 and Fred Troendle will audit the account annually, Supernight is March 8 and we have 10 youth signed up

Treasurer/Finance:  looking for 2 more counters, giving has been slow with the services being cancelled, Melanie was added to the Youth account, discussed Pastor Gies’ salary, according to ELCA guidelines, we need to offer health insurance and pension, with that additional information, the salary approved on February 6, 2019 was nullified (MSP) and the new motion is for $60,000 for ¾ time or 3 full days, of the $60,000, $45,000 is the base salary including $15,000 allocated for housing plus $15,000 for health insurance and pension, (MSP)

Old Business:

Nursery – to clarify, the nursery will be unstaffed going forward and it will be announced in church that the room is for parents with children.  Dan Hursh will be contacted for instructions on how to watch the service from the nursery.

New Business:

ELCA Study Task Force – Cindy Thorland presented their revised process of answering the following questions.

  1. What does ELCA believe in, words and actions?
  2. What does Faith Lutheran believe in, words and actions?

The are also documenting the history of Faith Lutheran Church.  The council will decide if those two findings agree.  If there is disagreement, the council will decide how to proceed, if there are further actions needed, a new task force will be created.  The committee is committed to being open minded and discreet.  A new email has been created to solicit input.  (taskforce @hbcsc.net)  The committee will solicit input via various means of communication such as coffee fellowship, thought box and email.  All input must be signed.  Below are the minutes of the task force meeting.

ELCA Study Task Force  Monthly Report – February 2019

  • The ELCA Task Force (TF) initial meeting was held on February 13, 2019
  • The TF is charged with gathering information related to the ELCA and to Faith Lutheran and reporting the findings to the Church Council.
  • Three areas of study were identified and TF members were selected to study these areas
    • Study and determine what the ELCA believes in its words and actions and what the ELCA does or provides Faith Lutheran.
    • Study and determine what Faith Lutheran believes in its words and actions and what Faith Lutheran expects from its affiliated synod.
    • Study the history of Faith Lutheran to identify its origin, original documented beliefs and foundations and the changes through the years.
  • TF members include: Lyle Peterson, Sharon Ihrke, Emily Hursh, Dan Hursch, Janet Dailey, Jeff Apse, Lori Hilmer, David Baer, Fred Troendle, and Cindy Barth

Respectfully Submitted,

Lyle Peterson, Chair

February 27, 2019

New President – Cindy would like to meet with each committee to get to know the people on the committees and their projects.  Each committee will let Cindy know when they meet so that she can join them.

Emails – New council email address ([email protected]) the secretaries will direct emails from this central email to the applicable people.  We also need to build an email database of members for improved communication

Request for Use of Facility – Tiffany Doehling has requested use of the church for dance classes, she has insurance and has used the church before, council approved the request with a special rate of $40 per time and a $75 janitorial deposit that can be returned if the church is left in satisfactory condition.

Donation requests – After Prom donation, same as last year, not to exceed $100 (MSP), Food for Families dates are 4/11/19 and 10/10/19.  We will need volunteers to pick up food at Channel One in Rochester, hand out at City Hall and bag remaining for the resource center.  Also donate $200.  Carrie will reach out to confirm expectations.  (MSP)

Boy Scout report – meeting at Faith Lutheran has made a positive difference with the BSA, they appreciate our partnership, they are looking at a couple fundraising ideas such as a boy scout breakfast that may be cooked outside and a yard sale at the end of summer that would be held outside of the church.

Personnel Committee – Pastor and Cindy discuss weather related cancellations, if school is cancelled, confirmation is cancelled, Pastor and Cindy will make the decision of whether or not a service is cancelled and communicate that out

Next Council Meeting – March 21 at 7:30 p m.

Coffee Fellowship –    March – Stewardship

April – Rachel Circle

May – Music & Worship and Christian Education

Adjourn – Motion was made to adjourn the meeting at 10:00 pm (MSP)

Pastor closed with Prayer

Respectfully Submitted,

Kelly Boice, Council Secretary

Faith Lutheran Church

St Charles, MN

Special Council Meeting of February 6, 2019

Council Members Present:

Connie Boice, Wayne Ode, Pastor Waldamer Gies, Brian Bloom, Tom Stowell, Cindy Thorland, Melanie Zickrick, Carrie DeChamps, Amy Dessner and Angie Baer.

 Absent:

Kelly Boice, Carole Jacobson and Wayne Myhre.

 President, Cindy Thorland, called the meeting to order at 7:35 pm

Guest:

Christine Peterson

 Opening Prayer:

Pastor Waldamer Gies

Special meeting convened with President, Cindy Thorland.  President Thorland asked those in attendance to suspend the normal agenda and accept a proposed special agenda of two items:

1.) ELCA Study Task Force volunteer member overview, Task Force Process, Goals, Perimeters and final selection.

2.) Pastor’s Salary

Motion made to follow special meeting agenda as proposed.  MSP

AGENDA # 1

ELCA Study Task Force

 Volunteer member’s sign-up listing reviewed.  Members selected will be notified.  Membership will consist of ten members with two being youth and perhaps one standby member.  Identity of the group will be ELCA Study Task Force with a proposed completion date of June 19, 2019 (June Council meeting) and knowing that the group may ask for extensions.

Goals & Perimeters:

  1. ELCA Study Task Force will be strictly investigative.
  2. Issues to be treated fairly with no pre-determined outcome and no final decision.
  3. Resources to include Pastor Waldamer Gies and President, Cindy Thorland,

but not as Task Force members.

  1. Balanced opinions are important

Process:

  • Study Task Force to give written report to Council monthly.
  • Entertain ELCA speakers in each of two meetings, one with Task Force and one open to congregation.
  • Communication is key.
  • Fellowship visits with representatives of Task Force/Council.
  • Suggestion box becomes THOUGHT BOX requesting signatures.
  • E-mail access provided to be forwarded to President, Cindy Thorland.
  • Congregational meetings.

Questions:

What does ELCA believe in word and actions?

What does Faith Lutheran Church members believe in word and actions?

AGENDA # 2

Pastor’s Salary

Pastor Gies opened the salary discussion showing that in the ELCA and among Lutherans in general…and in the “organized” Protestant churches – the pay of the last pastor is the basis for the pastor for the interim.  Normally an ELCA Synod staffer comes in and helps an ELCA congregation with this.  The question is less about the money and much more about time:  how much (and what kind of) pastoral service is desired for the interim.

Pastor Waldamer left the room for the Council to consider salary guidelines and information presented.

After lengthy discussion, a motion was heard to pay Pastor Gies for ¾ time or 75% which comes to $63,744.00 or $5,312 per month (this amount also includes a payment to his retirement).  This salary will be in effect as of December 19th, 2018 to June of 2019 and then will be re-evaluated. MSP

Pastor Gies and the Church Treasurer will complete paperwork with details and breakdown of salary as required by Synod and Portico representatives.

Next regular Council Meeting – February 20 at 7:30 p m.

Adjourn – Motion was made to adjourn the meeting at 9:34 pm (MSP)

Pastor Gies closed with Prayer

Respectfully Submitted,

Connie Boice

Acting Council Secretary

Annual Congregational Meeting of Faith Lutheran Church

January 13, 2019

Council Members Present:  Angie Baer, Connie Boice, Kelly Boice, Wayne Myhre, Wayne Ode, Lyle Peterson, Tom Stowell, Cindy Thorland, and Melanie Zickrick

Not Present: Carrie Dechamps, Carole Jacobson, and Kim Mollert,

  1. Call to order – Meeting was called to order by President, Lyle Peterson, at 10:25am.
  2. Opening Prayer led by Pastor Gies
  3. Announcements
  1. Declare a Quorum, declared by Lyle Peterson
  2. Appoint Tellers – Tom Stowell and Eric Dessner
  3. Appoint Parliamentarian – Fred Troendle appointed.
  4. Approval of Agenda – Motion made, seconded, and passed (MSP).
  5. Approval of Minutes from January 28, 2018 Annual Meeting – MSP.
  6. Reports
    1. Pastors Report – farewell message from Pastor Steve McGinley
    2. Treasurers Report – Budget includes a modest pay increase for Pastor, organists/pianists, secretaries and custodian.
    3. WELCA changed name to Women of Faith
    4. Additional Committee Reports found in the Annual Report.
    5. Motion to approve all Committee, Treasurer and Financial Reports (MSP).
  7. Nominations/Elections.  Lyle reviewed the proposed nominations for 2019 committee chairs and members as listed in the annual report.  Cathleen Dandrea was nominated for the Christin Education Chair.  Additional nominations were requested and none offered.  Existing nominations were approved with a unanimous ballot. (MSP)
  8. Approval of 2019 Congregational Budget – MSP to accept the Budget
  9. New Business
    1. Information committee – it was discussed that Pastor Steve had left the ELCA and Faith Lutheran and Lyle asked those in attendance who would be interested being part of a committee to educate Faith Lutheran members on ELCA beliefs prior to choosing our next pastor.  This committee will prepare questions, solicit answers to those questions and report to the Council, with a goal of having recommendations by June.  (MSP)
    2. Discussed Pastor Gies’ availability to fill in for us in the interim
    3. Asked for any new business, none noted.
  10. Pastor’s Closing Remarks and Prayer –  Pastor Gies – Group Lord’s Prayer.
  11. Adjournment – MSP to adjourn the meeting at 11:40 am.

Respectfully Submitted,

Kelly Boice

Council Secretary